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AI Governance Template · Venture Capitals

AI Acceptable Use Policy Template

A free, adaptable AI Acceptable Use Policy template built for VC firms — covering approved tools, data classification, prohibited uses, and incident reporting, so partners and investment teams get a clear path to safe AI use.

FormatFAQ
Built forVenture Capital Firms
Download PDF Version ↓ See What's Inside ↓

Define What ‘Acceptable Use’ Means for Your Firm

This template gives venture capital firms a practical starting point for creating
a custom AI use policy.  

Step 1

  • Inventory current use

Survey investment, operations, and back-office teams on what they already use.

Step 2

  • Finalize approved tools

Decide what to formalize, phase out, or replace — and document why.

Step 3

  • Configure controls

SSO for approved tools, DLP rules, and blocks on consumer AI where needed.

Step 4

  • Build the training

Role-based scenarios for partners, finance, and operations leads.

What’s Inside

Nine sections, one adoptable policy.

This template is designed as an enablement document, not a lockdown. The goal is to let AI work move at the pace investment teams actually need, with the right guardrails already built in.

Every bracketed field maps to a real decision your firm needs to make — names, tools, thresholds, and who signs off.

01. Purpose & Scope

Who the policy covers — partners, employees, contractors, and personal devices touching Firm systems.

02. Definitions

Shared vocabulary for AI tools, Enterprise vs. Consumer AI, AI Agents, and privileged material.

03. Approved Tools

A living list of authorized tools, use cases, and the maximum data tier each one may touch.

04. Data Classification & Permitted Use

Four tiers, from public to restricted, and exactly which tools may process each.

05. Prohibited Uses

The specific actions that are off-limits regardless of which tool is involved.

06. Output Review & Accountability

What must be verified before anyone relies on AI-generated content.

07. Records & Retention

How AI interactions fit into existing recordkeeping and litigation-hold obligations.

08. Incident Reporting

What to report, to whom, and why good-faith reports never trigger discipline.

09. Training & Acknowledgment

How the policy gets adopted, signed, and reviewed on an ongoing basis.

Free template

Get the full AI Acceptable Use Policy template.

Nine sections, a data classification framework, and a 7-step rollout checklist — ready to adapt with your COO, IT lead, and legal counsel.

Download the free PDF template